Once payment is confirmed and the Land Transport Office transfer is underway, take these steps to complete the sale cleanly and recover any outstanding tax or insurance refunds.
1. Complete the Land Transport Office Transfer
The buyer typically handles the registration transfer (名義変更) at their local Land Transport Office (陸運局), using the documents you provide. As seller, ensure you provide signed originals of all required documents, including your seal certificate (印鑑証明書) and power of attorney if you will not attend in person.
2. Cancel Your Automobile Insurance
Contact your insurer to cancel the voluntary automobile insurance (任意保険). Request a refund for the remaining premium. The compulsory insurance (自賠責保険) may be transferred to the buyer — discuss and agree this before the sale.
3. Claim Vehicle Weight Tax Refund
If you have paid vehicle weight tax (自動車重量税) for a period beyond the sale, you may be eligible for a refund. Apply via the Land Transport Office at the time of deregistration or transfer.
4. Cancel ETC Card
Contact your ETC card issuer (通行料金 ETC) to cancel or transfer the in-vehicle unit and claim any remaining balance in the account.
5. Keep All Records for Two Years
Retain the sale agreement, transfer documents, and all receipts. This protects you in the event of any disputes about ownership or the condition of the vehicle at the time of sale.
